Wednesday, April 16, 2014

Over-Communicate the Mission

Nearly every Mission: Impossible episode began Phelps briefing them on their mission.  Why was it important to do this?  Jim Phelps cared deeply about his people and knew that the best way to have then be successful in the mission was for them all to know and understand the mission…the whole mission, not just their little sliver of it.  He never knew when he or any one of the other team members might be hurt or arrested during the mission and everyone needed to know and understand the specific missions of everyone else in the team so that they could pick up the slack should one person stumble or fall.

He took the time to go over every detail so that each person was comfortable with what the goal was, how their actions helped ensure victory, what was going on around them and what contingency plans had been made. He answered their questions and stayed with them until everyone was comfortable with their understanding of the larger task at hand.  Hearing this level of planned detail helped assure each Team member that the plan was sound.  It wasn’t enough that Phelps knew the mission… the entire Team needed to see the big picture to ensure success.

At your utility, it’s not enough for you to be the grand puppet master and the only one to know the whole picture.  If you want your entire team to be successful in the long run, they need to understand how their part of the mission supports every other part of the mission.  They must see where they fit into the bigger picture.  How the mission of your utility is NOT to have a maintenance department…or a pump operation.  It’s to serve customers in such a way that they see and deeply appreciate your value over the long haul. 

It is important that your people understand the mechanics of the big picture.  For instance, if they want a pay raise, it is important to know that customers fund this with their bill.  Unhappy customers can raise enough objections to stop a rate increase dead in its tracks and can, therefore, stop the funding mechanism of a pay raise.  This is why remarkable customer service is so important to even the most junior field worker at your utility.  Don’t they deserve to know this important fact?  Have you taken the time to explain this to them or are you just assuming that they know?

If you truly care about your people and truly care about winning, you will take the time to over-communicate the mission in detail with YOUR team.   

ACTION:  Use every opportunity to communicate the big picture to your people.  Ensure that they understand their role in your overall success.


Tuesday, March 4, 2014

Links to UMC2014 Presentations


I just returned from the Utility Management Conference in Savannah, Georgia where I had a fabulous time presenting to two groups there.  

First was a session on the need for Media Training for utility executives.  The following links will provide you notes on this session:
Media Training Slideshow w/ Notes
Media Training Manuscript


The second was a session on performance management entitled "How to Deliver Oscar-Winning Performances at Your Utility".  The following notes will give you an overview of this session:  
Oscar-Winning Performaces Slideshow w/ Notes
Oscar-Winning Performance Manuscript


Do you need a dynamic speaker at your next event? I can help!  Here is a link to my Press Kit:
CONTACT INFORMATION
Personal Website – www.robmcelroype.com
Company Website – www.daphneutilities.com
LinkedIn – http://www.linkedin.com/in/robmcelroype
Twitter – http://www.twitter.com/robmcelroype
Blog – www.goodenough-isnt.com
Email –
Phone -  wk: (251) 626-2628  - or -   cell: (251) 689-5020


Let Them Do Their Job


One of the things that Jim Phelps did very well was to allow his team to do their jobs without micromanaging them. 

Willy was an expert at logistics.  Phelps didn’t dictate how Willy was going to set up a fake hotel or hospital in the middle of a hostile country.  Willy was an expert at this and Phelps let him do his job.

Barney was an electronics expert and engineer.  Phelps didn’t tell Barney what brand of listening devices to use.  Barney was an expert and he let him do his job.  

Rollin Hand was a master of disguise.  Phelps didn’t dictate to him what brand of disguises to buy or how to apply them.  He was an expert in his field and he let Rollin do his job.

Remember also that there was a lot at stake... on "Mission: Impossible", Phelps was warned that every mission carried with it the risk of being "caught or killed".  On top of this was the fact that a failed mission could have led to the outbreak of war (including nuclear attacks!) Despite this, Phelps was smart enough to let his people do their job every time.  He didn’t dictate their tools or methods.  He judged them for their results. 

The last time I checked, nuclear war has never been the likely result of a water line break or a sewer spill.  If you think about it, you will realize that there really is time to let your people take ownership of their work and do their jobs without excess micromanagement from you.  They need a little time to think through the process, to plan a course of action, to gather the proper materials.  If you make all the decisions for them, then they will never learn on their own.    

What is YOUR job as a manager?  
- To establish what success looks like.  
- To communicate this to your people. 
- To let them do thier job.
- To judge them for results.
- To work with those who can be improved.
- To replace those who fail to deliver results consistently.  

You have PLENTY to do without doing your people's jobs for them. Stick to what is your and leave them to do what is their's.  

ACTION:  Let you people do their jobs and judge only their results.  This is the way to both win and build ownership amongst your team.  

Sunday, January 19, 2014

Let Them Know That They're Important


If your people are truly valuable and important to you, you should take active steps to let them know that they are so.  One of the ways we do this is by giving them our time and respecting them while we are meeting with them.  There is nothing that communicates disrespect quite like taking a call on your cell phone or checking email in the middle of meeting with your people.  Don’t do it!  (Unless you really are Jim Phelps and people are calling you regularly asking they should cut the red wire or the green wire to diffuse some time bomb, it is likely that you are not nearly as important as you think you are.)

Your people deserve to meet with you undistracted.  Turn your monitor off on your PC so that you won’t be tempted to glance over at those pesky email pop-up notifications.  If your phone rings, don’t even check it to see if its “important”.  Just reach into your pocket and turn it off.  If your people ask you if you need to take that call, just say, “No, I’m helping you right now…when we are done, I can call them back and help them later.”

If this just seems impossible, then try this cutting edge smartphone app that almost no one seems to know about.  It’s called “voice mail”.  Apparently, if you don’t answer your phone, your phone will answer itself, take a message for you and will play it back to you anytime you want it to!  AMAZING! (You really should try this!) 

ACTION:  Show your people that they are important to you by honoring the time you spend with them.  

Monday, December 16, 2013

Every Team Member Is Important!


In the Mission: Impossible TV episodes, there were many times when the mission required the Team to simulate a large political reception…or a fully manned submarine… or a fully staffed hospital.  There is just no way that the 4 or 5 people who were part of the "main team" were going to pull this off.  When this happened, Mr. Phelps turned to outside repertory companies to help him fill the temporary staffing needs he had.  These people were critical to the success of the mission even if they were not named members of the Team.  The failure of these people to do their job well could have easily led to the failure of the mission as a whole.  Because of this, Mr. Phelps, I’m sure, went out of his way to let these people know they were valued and key parts of the overall success plan.

They were, in effect, temp workers.  Contractors.  Part-timers from a staffing agency.  Yet, it seems obvious to us that Phelps would have been foolish to treat them poorly because, even though they had no major part in the mission (such as a speaking part), they could easily cause the mission to fail should they be any less than perfect in what they were doing.

Is this really any different than the temps, contractors and part timers that we employ routinely today at our companies?  Obviously we need the temps working for us to be just as perfect in their jobs so that our “missions” are equally successful!  If you treat temps like they are expendable, isn’t it likely that they will not be working to the peak of their ability and will, in all likelihood, develop a bad attitude that will be noticed by a customer (who will have no idea that this is “only a temp”.)  We must find ways to remind them that they are part of our Team.

How do we do this?  In my past, I have worked for chemical plants that made a point of telling the 15-20 contract workers that worked for them that they were NOT invited to the company picnic because “they were just contract workers”.  Did the money this plant saved on a few hot dogs and glasses of iced tea really make up for the markedly depressed enthusiasm these workers felt at such a slight?  Hardly!  At my utility company, we make a point of inviting everyone who works for or with us to every function we hold…lunches, holiday get-togethers, awards dinners…everything! 

Treat everyone on your team like they are, in fact, on your Team… BECAUSE THEY ARE!   



ACTION:  What are YOU willing to do to ensure that the temps and part-timers working for you do not cause your mission to fail?  (And “firing them after they have allowed your mission to fail” is not really a viable answer.)  How can you make each one of them feel needed and vital.  Finding the answer to this question can determine the success of your entire mission!

Wednesday, October 16, 2013

WEFTEC Behind Me...and An Update to My Website!

 
I just returned from WEFTEC, the largest water and wastewater trade show and educational conference on the planet!  I was honored to speak three times at this year's conference.

On Monday, Oct. 6th, I was the kick-off to a whole new program session at WEFTEC entitled "Meet the Experts".  This small and informal gathering is intended to give various speakers a chance to network with a smaller group and allow for extended discussions on various utility related subjects. 
During this session, I presented a VERY scaled down version of my "MISSION: IMPOSSIBLE" talk and then just had a relaxed conversation with the group gathered to hear me.  It was really a fantastic experience and I am sure it will be something that WEFTEC repeats in coming years!

On Tuesday, Oct. 7th, I alond with Jim Caudle (my plant manager) and Melinda Immel (top-notch engineer from Volkert) presented a talk on our headworks upgrade project entitled "Restoring Lost Capacity Through New Technologies". 

On Wednesday, Oct. 8th, I spoke to the elected officials / decision-makers track on "How to Deliver Oscar-Winning Performance at Your Utility Operation".  This session was open to all decision makers and management staff associated with the utilities industry and uses lessons I have gleaned from popular movies we have all seen to build great organizations.  (Anytime I can put all of those hours I've spent watching movoes at the house to work actually helping me develop a great utility, that's a great day in my book!)

I have also completely revamped my personal website so please stop by there if you have a minute: 




 
I have multiple ways to connect with you via this site so please reach out and make a connection!  I am more than happy to help YOU do something great in our industry...or business in general!

Get Them What They Need


GET THEM WHAT THEY NEED –  Imagine you are on the "Impossible Missions Force" from the classic TV show MISSION:IMPOSSIBLE.  Jim Phelps, your team leader, arrives to brief you on the mission.

“Okay, this will be a tough mission but I am sure you’ll pull it off.  The first thing you need to know is that each of you needs to be in Munich in the morning.  Now, if you’ll recall, we’re over budget at the moment so I had to cut out all of the travel funds to keep us in the black… so you won’t be able to buy any plane tickets…but you still need to be in Munich in the morning.

When you get there, you’ll need to show a expertly-made fake IDs with your secret alias names on them at the border.  They had better be perfect or the Immigrations Officer will have you arrested.  Now, I know I cut out a Documents Expert from the staffing budget for this year but I am going to try and plan for one next year…but you still need your new IDs for this trip.

Oh, one final thing… when you get there, the most crucial part of the mission is to precisely measure the distance to the target within less than 12 inches from over 2 miles away.  This is absolutely critical...that's why we always use our laser range finder.  Oh, but if you’ll remember, it broke a few weeks ago and the repairs were going to be over $800!  We’re a little short of funds until we get more in a few months so I haven’t been able to get the range finder repaired.  But you guys have been doing really good estimating (guesstimating?) your ranges lately so I am confident you’ll do find this time, too.  Now get out there and have a great mission!”   

How many of you would think that you were being set up for failure?  You would be absolutely right!

If you fail to get your people what they need at your utility, you are setting them up for failure…and your team knows it.  How do you think that affects morale?

“Getting them what they need” might mean a tool…but it could just as easily mean training…or enough people to do a job right…or it could mean support from upper management when a tough but right decision needs to be made like laying off a bad worker who might be related to someone high up in the company.  Your people deserve the tools to do their job right.  The only thing left to be decided is whether you will provide them…or set your people up for failure. 

ACTION:  Get your people what they need to be successful.  It is the only way for them to attack the mission with the confidence it takes to win.